It’s December, folks, and you know what that means…

It’s the season of gift-giving, and, of course, holiday parties! Believe it or not, December holiday parties are a big deal in corporate America, and for good reasons:

1. These parties are designed to boost employee morale
2. They help foster stronger connections within teams
3. They showcase a company’s appreciation for its employees and stakeholders

For large corporations, these celebrations also create networking opportunities in a relaxed setting, further boosting employee engagement.

But here’s a thought – have you ever wondered about the team behind the scenes? Who are the people responsible for making these holiday events happen? If you’re curious about the roles involved or dream of being part of an event-planning team, this guide is for you.

1. Event Planner

Think of the event planner as the captain of the ship. They oversee every aspect of the event, from setting the date to ensuring the lighting is perfect. Here’s what they do:

• Manage timelines and budgets
• Coordinate with vendors and venues
• Ensure everything runs smoothly on the big day

Without an event planner, these parties wouldn’t come to life. They’re the go-to person for all things holiday-party-related.

Similar job titles include: Event Coordinator, Corporate Event Planner, Event Manager, Special Events Coordinator.

2. Human Resources Specialist

The HR team is the backbone of the party. They ensure the event reflects the company’s culture and values, all while keeping the budget in check. Their tasks include:

• Organizing employee invitations and tracking RSVP
• Ensuring inclusivity, such as catering to dietary needs and cultural considerations
• Balancing fun and professionalism

HR specialists make sure the party feels welcoming and that everyone feels appreciated.

Similar job titles include: HR Coordinator, HR Manager, Employee Experience Specialist, Diversity and Inclusion Officer.

3. Marketing and Communications Manager

Every great holiday event needs some sound, and that’s where the marketing and communications team comes in. They:

• Create and send creative invitations
• Promote the event internally through emails, posters, or the company intranet
• Highlight the event on social media to showcase the company’s culture

They’re the ones building excitement and ensuring a high turnout.

Similar job titles include: Internal Communications Specialist, PR Manager, Brand Experience Manager

4. Procurement Specialist

A holiday party needs supplies, and the procurement team ensures they’re there. This team handles:

• Negotiating contracts with venues, caterers, and vendors
• Sourcing decorations, gifts, and event materials
• Tracking invoices and ensuring vendors are paid on time

Without procurement, there wouldn’t be a venue, food, or even decorations!

Similar job titles include: Purchasing Manager, Sourcing Specialist, Vendor Relations Manager.

5. Creative Team (Designers and Decorators)

From twinkling lights to jaw-dropping centerpieces, the creative team is behind the magic. Their responsibilities include:

• Developing a theme and color scheme
• Designing the layout and decorations for the venue
• Working with florists, lighting experts, and graphic designers

They make the event look stunning and Instagram-worthy.

Similar job titles include: Event Designer, Visual Stylist, Venue Stylist, Production Designer

6. Catering Manager and Chefs

No holiday party is complete without amazing food and drinks. The catering team is responsible for:

• Creating a menu that suits all tastes and dietary needs
• Coordinating food presentation and service
• Ensuring there’s plenty for everyone to enjoy

Their work keeps everyone happy and well-fed.

Similar job titles include: Catering Coordinator, Banquet Manager, Food Service Manager, Culinary Director.

7. Entertainment Coordinator

Laughter and excitement are essential for any party, and the entertainment coordinator delivers both. They:

• Hire DJs, live bands, or performers
• Plan activities like raffles, games, or contests
• Ensure entertainment runs smoothly throughout the event

They make sure there’s never a dull moment.

Similar job titles include: Event Entertainment Manager, Talent Booker, Activities Coordinator.

8. IT and AV Technicians

These behind-the-scenes tech pros make sure everything works without a hitch. They handle:

• Setting up microphones, sound systems, and projectors
• Troubleshooting technical issues during the event
• Managing live streams or virtual setups for remote attendees

They’re the reason your company speech or party playlist doesn’t crash mid-event.

Similar job titles include: Audio Visual Specialist, IT Support Engineer, Tech Coordinator.

9. Security Team

Safety is essential, especially at large events. The security team takes care of:

• Monitoring the venue to ensure safety
• Checking in guests and ensuring only invited attendees enter
• Handling emergencies if they arise

They help everyone feel secure while they enjoy the party.

Similar job titles include: Security Coordinator, Event Safety Officer, Risk Manager.

10. Administrative Assistants

Often underestimated, administrative assistants are crucial to the planning process. They help with:

• Scheduling planning meetings
• Handling paperwork, like permits and contracts
• Keeping the team organized with reminders and updates

Their attention to detail keeps everything on track.

Similar job titles include: Office Assistant, Planning Coordinator, Operations Assistant.

11. Volunteer Committees

Many companies have employees who step up to help with planning and execution. Volunteers might:

• Help set up decorations or manage activities
• Offer ideas to make the party better
• Assist with event-day tasks like check-ins or gift distribution

They bring an extra layer of enthusiasm and teamwork to the party.

Similar job titles include: Employee Event Volunteer, Event Helper, Engagement Committee Member.

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Conclusion

Corporate holiday parties are the result of hard work from many different people. From event planners to security teams, everyone plays a role in creating a memorable celebration. The next time you attend your company’s party, take a moment to appreciate the team that made it all happen!

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